POLISH CLUB OF MEDWAY & POLISH SATURDAY SCHOOL IN MEDWAY – PRIVACY POLICY
Version 1.0 | Updated: February 2026
INTRODUCTION
Polish Club of Medway & Polish Saturday School in Medway (“we”, “us”) is committed to protecting and respecting your privacy. This policy explains how we handle the personal information you provide when contacting us through our website: www.polskaszkolamedway.co.uk. For the purposes of data protection law, we act as the Data Controller.
INFORMATION WE COLLECT
We only collect personal information that you voluntarily provide to us via our contact form or direct email. This typically includes:
- Identity Data: Your full name.
- Contact Data: Your email address and phone number.
- Enquiry Details: Any information you choose to include in your message, such as your child’s name, age, or school grade, which is necessary to address your enquiry.
WHY WE PROCESS YOUR DATA (PURPOSE & LEGAL BASIS)
We process your data based on our legitimate interests (under Article 6(1)(f) of the UK GDPR) to:
- Respond to your questions or call you back.
- Provide information regarding school enrolment, club activities, or events.
- Manage our internal recruitment and registration processes for the school.
We do not use your information for automated marketing or share it with third parties for commercial purposes.
HOW WE STORE AND PROTECT YOUR DATA
Your enquiries are received via email and stored securely on our systems (e.g., processed through our email service provider, Google Workspace). We implement appropriate measures to ensure your data is kept safe from unauthorised access.
DATA RETENTION
We retain your personal data only for as long as necessary to resolve your enquiry or for the duration of the school’s annual recruitment cycle. If you do not proceed with enrolment, your contact details will be securely deleted after 2 years.
OPERATIONAL ADDRESS
As an unincorporated association, we do not have a permanent registered office. Our activities and Saturday classes are conducted at our rental location: St. Michaels RC Primary School, Hills Terrace, Chatham, Kent ME4 6PX. All data protection enquiries should be directed to our administrator electronically.
YOUR RIGHTS
Under the UK GDPR, you have the following rights:
- Access: To request a copy of the data we hold about you.
- Correction: To ask us to update or fix inaccurate information.
- Deletion: To request that we delete your contact details from our records.
- Objection: To object to our processing of your data for legitimate interests.
To exercise any of these rights, please contact us at the email address below.
CONTACT US
If you have any questions about this policy or how we handle your data, please contact:
- Administrator: Przemysław Mackojć
- Email: office@polskaszkolamedway.co.uk
- Complaints: You have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.